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The By-Laws of the VPPA

ARTICLE I

Membership

Section 1. Application for Membership:

           a. Admission policy is determined by the Board of Directors.
           b. Official application forms shall be approved by the Board of Directors.
           c. Applicants for membership shall submit a written petition on the authorized form and all support material requested by the Association.
           d. Board decisions are official and binding.

Section 2. All dues, at the rates determined by the Board of Directors shall be payable in advance for one year at the beginning of the fiscal year.

Section 3. Expulsion of members:

           a. A member may be expelled for cause by a two-thirds majority vote of the Board members present at a Board of Directors meeting.

           b. A member may be expelled for any of the following reasons:

                        1. Committing acts contrary to the best interests of the Association.

                        2. Unfair practices.

                        3. Illegal activities.

                        4. Sexual Harrassment.

                        5. Misrepresentation.

                        6. Non-payment of dues.

Section 4. Termination of membership shall relieve all rights, interests or title of any member to property, assets and privileges of the Association.

Section 5. Any member terminated must immediately cease using the official VPPA logo, seal, card, certificate or any other indication of membership in the Association.

Section 6. Any person whose membership has been cancelled for cause may make application for reinstatement as provided for in the Policy Manual.

 

ARTICLE II

Nomination and Election of Officers

Section 1. Officers shall be elected by majority vote of eligible members present at the Annual Meeting of the Association.

Section 2. Candidates for office shall be selected by a Nominating Committee consisting of the Chairman of the Board, President, Executive Secretary, Executive Treasurer and the next immediate past Chairman of the Board.

Section 3. The Nominating Committee shall prepare a full slate of candidates for office, including the Chairman of the Board and report this slate at the Annual Meeting. This will in no way exclude additional nominations.

Section 4. Officers shall assume the duties of their respective offices at the Board Meeting held in conjunction with the start of the fiscal year.

Section 5. District Officers shall be elected in the manner set forth by the District.

 

ARTICLE III

Duties of Officers

Section 1. The Chairman of the Board shall preside at all meetings of the Association and shall perform all duties of this office as described in the Policy Manual.

Section 2. The President shall officially represent the Association, shall perform all duties of this office as described in the Policy Manual and shall carry out these duties in such a way as to promote the effective operation of the Association.

Section 3. The First Vice-President shall perform the functions of the office of the President during the absence of the President or during a vacancy of that office and shall perform all duties of this office as described in the Policy Manual.

Section 4. The Second Vice-President shall be Registration Chairman for the annual Convention and shall perform    all duties of this office as described in the Policy Manual.

Section 5. The Recording Secretary shall keep accurate minutes of all meetings of the Association and of the Board of Directors and shall perform all the duties of this office as described in the Policy Manual.

Section 6. The Executive Treasurer shall attend to the finances of the Association, shall be the registered agent for the Corporation, shall keep the official roll of the Association’s membership and shall perform all duties of this office as described in the Policy Manual. If there is a vacancy in this office, the Executive Secretary shall assume the duties until such time as a replacement can be appointed.

Section 7. The Executive Secretary shall conduct the official correspondence of the Association, shall attend to administrative functions and shall perform all duties of this office as described in the Policy Manual. If there is a vacancy in this office, the Executive Treasurer shall assume the duties until such time as a replacement can be appointed.

Section 8. The Governor of each District shall preside at meetings of his District, shall officially represent the District and shall perform the duties of this office described in the Policy Manual in such a way as to promote the effective operation of the Association.

Section 9. The Lieutenant-Governor of each District shall perform the functions of the office of Governor during the absence of the Governor or during a vacancy in that office and shall perform the duties of this office as described in the Policy Manual.

Section 10. The Secretary and the Treasurer of each District shall perform the duties of the office as described in the Policy Manual.

 

ARTICLE IV

Duties and Functions of the Board of Directors

Section 1.  All interests of the Association shall come under the supervision of the Board of Directors to whom all business must be referred for consideration and appropriate action.

Section 2. The Board of Directors shall have the power to transact any and all business of the Association. Any decision of the Board of Directors, however, may be reversed by a majority vote of eligible members present and voting at the subsequent Annual or special meeting.

Section 3. The minutes of the Board of Directors shall be available at regular meetings of the Association.

Section 4. The Board of Directors is empowered to award special honors to members or associates and to award credits and degrees under the Virginia Degree system as set forth in the Policy Manual.

Section 5. The Board shall set its own rules for time, date and location of meetings.

Section 6. All actions of the Board of Directors must be approved by a majority vote.

 

ARTICLE V

Committees

Section 1. The President, during his term of office, shall appoint committees as necessary to carry out the effective operation of the Association.

Section 2. The Convention Chairman shall appoint the necessary Committees to insure a successful Convention.

Section 3. Terms of office of all Chairmen or Co-Chairmen and all Committee members appointed by the President or the Convention Chair shall expire with the term of office of the authority by whom they were appointed.

 

ARTICLE VI

Dues

Section 1. Dues for all categories of membership shall be set by the Board of Directors and reviewed each year.

Section 2. Life and Honorary members shall pay no dues.

Section 3. All fees shall be due and payable at the beginning of the fiscal year for one year in advance.

Section 4. Only members in good standing shall be eligible for election or appointment to any office or committee, for the sponsorship of new members and for entering prints in competition. Good standing shall be defined as having paid dues in accordance with Sections 1, 2 and 3 above.

 

ARTICLE VII

Degrees and Credits

            Exceptional ability in photography or exceptional services rendered to the Association shall be recognized by the Association through the award or bestowal of Degrees upon individual members in accordance with the terms described in the Policy Manual.

Section 1. Purpose of issuing VPPA degrees:

            a. To give recognition for service to and on behalf of the Association.

            b. To give additional recognition to ribbon winners in State Print Competition.

            c. To stimulate interest in working for a tangible form of recognition earned by an accumulation of credits given for exceptional photography and for service to the Association.

            d. To give publicity to members receiving degrees.

            e. To serve as an incentive for non-members to join the Association.

Section 2. Eligibility is defined in the Policy Manual.

Section 3. Degrees

            a. Associate Fellow of Photography                   (AFP)

            b. Fellow of Photography                                  (FP)

Section 4. Credits required for degrees

            a. Associate Fellow of Photography                   85 Credits

               *NOTE: At least half of these credits must be for prints accepted for exhibit. At least 10 credits must be earned from service to the Association. The 85 credits required to receive this degree are subsequently applied toward earning the Fellow of Photography Degree.

            b. Fellow of Photography                                  170 Credits

               **NOTE: At least half of these credits must be for prints accepted for exhibit and 45 points must be from blue ribbon prints. 10 additional credits for a total of 20 credits must be earned for service to the Association.

Section 5. Types of Awards for Degrees

            a. Associate Fellow of Photography

                        1. A silver medallion with light blue neck ribbon to be worn at all functions of the Association.

                        2. Citation for framing and display.

            b. Fellow of Photography

                        1. A bronze medallion with gold neck ribbon to be

                            worn at all functions of the Association.

                        2. Citation for framing and displaying.

            c. Additional Awards

                        With every additional 85 credits a Gold Star is earned. This is to be attached to the neck ribbon of the FP award. There are no minimum requirements on blue ribbons or service credits.    

Section 6. Earning credits towards degrees.

            a.    Degrees are awarded for a combination of Print and Service Credits.

            b.    Eligible credits are specified in the Policy Manual.

Section 7. Board of Degrees

            a. The Board of Degrees will be headed annually by the President of the Association. The Secretary of the Board of Degrees may appoint two additional members (preferably Past Presidents) to serve on this Board.

            b. The Board of Degrees shall meet once a year at the Convention after all print judging has been finalized. Records shall be checked and decisions made concerning eligibility.

            c. The Board of Degrees may award an Honorary Degree with the approval of the Board of Directors.

            d. This Board shall also have the power to recommend the renewal or denial of a Degree to any person who no longer meets the eligibility requirements of membership in the Association.

 

ARTICLE VIII

Voting Privileges

 

            Only Active, Additional Active, Retired and Life Members of the Association shall have the privilege of voting. However all other members shall have the right to discuss and to make recommendations.

 

ARTICLE IX

Conduct of meetings

 

            The conduct of all meetings shall be governed by "Robert's Rules of Order, Revised" insofar as it is applicable to and consistent with the provisions of the Association's Constitution and By-Laws.


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